Annual General Meeting 2024
The 2024 AGM for the Lighthouse Landing Estates strata corporation is scheduled for Sunday, August 25, 2024 and will be held at the Bowser Legion Hall. Please bring your own pen. Owners can also join via Zoom. If you wish to join via Zoom, send an email to secretary(at)vis5801.ca and request the link.
Registration: 18:45 hrs. to 19:00 hrs.
Annual General Meeting begins: 19:00 hrs.
Owners must present themselves to the Registration/Certification Table to be issued Voting Cards and Ballots.
AGM Information Package:
To ensure the meeting runs as efficiently as possible, please review the AGM Information Package in detail prior to the meeting. Note: Rather than creating a single large and unwieldy PDF with all of the components, this year’s AGM Information Package consists of the following four (4) PDF files. Please be sure to review each and every PDF.
- Base Package, includes items A – F (PDF)
- 2024 AGM Agenda
- Reports:
- Chair
- Vice Chair/ Bylaws
- Treasurer
- Secretary
- Landscaping
- Maintenance
- Wastewater Management Committee
- RV Storage Committee
- Insurance
- Resolutions
- Depreciation Report and Contingency Reserve Funding options
- 2024-2025 Proposed Budget
- 2024-25 Proposed Monthly Strata Fee Schedule
- Minutes of the 2023 AGM (PDF)
- Financial Statements for 2023-2024 (PDF)
- Proxy Vote Form (PDF)
Proxy votes:
If you are an Owner who is unable to attend, you may print, complete and sign the Proxy Sheets (link #4 above) so that your Proxy may legally vote on your behalf. Remind your Proxy that they must have your signed Proxy Sheet certified at the Registration/Certification Table near the entrance before a Voting Card and Ballots are provided. Your Proxy is required by law to bring government photo identification with them.
The Agenda
According to VISOA: Approval of the agenda is a formality to approve the order of agenda, not a chance to add new items.
Anyone wishing to add items to the agenda of an AGM must submit their request prior to the Official Notice of AGM. Therefore, please your submit items to Council by August 01, 2024. The process to do this, as outline on the the Government of BC website, is:
- The owner or tenant must present the strata council with a written demand signed by persons holding at least 20% of the strata corporation’s votes (in our strata that is 6 units).
- The resolution or matter raised in the written demand must be included in the notice of the meeting and appear on the agenda.
Questions:
Questions before the AGM may be directed to our Chair, Adrian Johnston by electronic mail at chair(at)vis5801.ca no later than August 15, 2024. Council will take the opportunity to research any questions and respond to you before or at the AGM.
Join Council:
Consider putting your name forward to sit on Council. Council is made up of 4 to 7 owners (maximum of one person from each unit). Members are elected for a one-year term. At its first meeting after the AGM, Council members will determine who takes which portfolio. For information on Council positions / portfolios, visit: Council.