Secretary
Prerequisites:
Ability to complete responsibilities with little supervision, word processing and organizational skills are strongly recommended.
Responsibilities include:
- Maintaining the strata’s official records in a safe and orderly system.
- The Strata’s general correspondence.
Duties include:
- Prepare monthly reports and attend monthly Council meetings.
- Record objective, accurate minutes of all meetings that inform on how issues were discussed and resolved.
- Post minutes of council meetings, annual general meetings and special general meetings to the website and notify owners through a website post/email mailout.
- Create and distribute draft agendas.
- Record keeping including: Form B record information, Alteration agreements, Notice Packages, Unit Records, Form K/Form C, Section 35 Information Requests.
- Complete Form B for realtors and send along with related Betterments and completed Alteration Applications. Note: the Treasurer will complete form F.
- Pick up mail from the Strata Corporation’s mailbox and handle accordingly.
- Maintain and update the owner/tenant list.
- Be familiar with bylaws, rules and procedure used to govern the strata corporation.
- Prepare the package for the Annual General Meeting (AGM) and Special General Meetings (SGM).
- Send out notices for meetings in a timely manner.
- Prepare the Secretary’s report for the AGM.