Maintenance Coordinator

The purpose of this position is to oversee maintenance within the strata. It is primarily an administrative and organizational position, not necessarily doing hands on maintenance work. The Maintenance Coordinator works with a team of volunteers and contractors.

Prerequisites:

Diverse knowledge encompassing facilities management and capable of prioritizing, delegating and coordinating tasks would be beneficial in this position.

Responsibilities include:

Oversee maintenance/service contracts and agreements: contract negotiation, vendor selection and supervision of contractors.
Oversee and coordinate maintenance volunteers.
Long term planning and capital replacement fund: anticipate needs and match to budget.
The Strata’s Deprecation Report.
Maintenance includes:
- Roofing system: oversee cleaning of eaves troughs and roof vents as required.
- Building envelope system: maintain the exterior appearance of all units.
- Inspections, reports and records: maintenance work order form.
- Roadways and drains: oversee maintenance and repair.
- Snow removal.

Duties Include:

Prepare monthly reports and attend Council meetings via Zoom.
Maintain maintenance records.
Review and approve Maintenance invoices and submit invoices to the Treasurer.
Maintain annual maintenance checklist and issue a reminder to residents annually.
Assist with the preparation of the annual maintenance budget.
Prepare year end Maintenance report for the AGM.